The Operating System for Childcare

A single platform for enrollment, staffing, billing, compliance, and communication — built specifically for Canadian childcare.

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What AcornOS Does

AcornOS brings every operational need into one unified platform, eliminating fragmentation and making daily childcare management smoother and more efficient.

Key capabilities:

  • Enrollment, CRM & AI-powered waitlist automation
  • Billing, payments & funding alignment
  • Staff scheduling & credential tracking
  • Licensing, compliance & safety documentation
  • Daily reporting & secure parent communication
  • 24/7 AI chatbot for families and staff
  • Document vault for audits & renewals

AcornOS is the backbone that supports childcare teams so they can focus on children, not paperwork.

Key Modules

Key Modules of the Acorn Operating System

Below are the core components that work together to support every part of childcare operations.

ACORNOS – Core Operating System

The centralized hub for enrollment, billing, staffing, health logs, and daily reporting — the heart of day-to-day operations.

Includes:

  • Enrollment & CRM

  • Waitlist automation

  • Billing & payment processing

  • Safety & incident logs

  • Family communication

  • Staff scheduling & credential tracking

AcornReg – Compliance & Licensing AI Agent

The first AI tool built specifically for Canadian childcare licensing.

Features:

  • Automated compliance checklists

  • Pre-filled regulatory forms

  • Staff file monitoring

  • Rule-change tracking

  • Audit-ready documentation

  • Early risk detection

Human-backed: Every output is reviewed by Acorn compliance specialists.

AcornChat – 24/7 Parent & Staff Chatbot

Your digital front desk across web chat, SMS, and WhatsApp.

Handles:

  • Parent FAQs

  • Policy questions

  • Tour bookings

  • Waitlist intake

  • Emergency alerts

  • Staff FAQs

Features:

  • Multi-language responses

  • Fully integrated with AcornOS

  • Customizable tone & personality

AcornPay–  Billing, Payments & Funding Engine

Includes:

  • Automated invoices

  • Real-time reconciliation

  • Smart retry logic

  • Funding / FRIC alignment

  • Custom fee schedules

  • Automated receipts

  • Revenue forecasting

AcornLearn – AI Curriculum & Reporting

Built for the BC Early Learning Framework and modern documentation needs.

Capabilities:

  • AI-generated lesson plans

  • Activity & theme creation

  • Multi-language reports

  • Observation tagging

  • Parent-friendly storytelling

AcornHR – Hiring, Scheduling & Talent Intelligence

Recruitment:

  • Resume screening

  • Candidate ranking

  • Job posting distribution

  • Credential verification

Scheduling:

  • Smart ratio-based scheduling

  • Overtime reduction

  • Relief staff matching

Onboarding:

 

  • Automated onboarding packages

  • Criminal record & immunization tracking

AcornOpsCentral – Shared Services Command Center

A virtual head office for small and medium operators.

Teams Included:

 

  • Licensing support

  • HR recruitment

  • Billing & funding analysis

  • Curriculum specialists

  • Communications support

AcornConnect – Integration Layer & Data Hub

The first integration engine built for Canadian childcare.

Connects to:

  • BC Childcare Portal

  • Wage enhancement programs

  • Funding systems

  • Accounting tools

  • Payment processors

  • CRM systems

  • Access control & attendance systems

Why It Matters

Running a childcare center is complex — heavy paperwork, strict regulations, staffing challenges, and constant communication needs. AcornOS makes this manageable by bringing everything together.

What changes for operators:

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Up to 50% less administrative workload

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Faster, cleaner compliance and licensing

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Smoother staffing and daily coordination

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Clear, reliable communication with families

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More predictable financial operations

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More time for educators to focus on children

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Scalable systems that grow with each center

AcornOS is not just software — it’s a full operational foundation for modern childcare.

Ready to Transform Your Childcare Operations?

Who It’s For

🏛️ Municipalities

Add licensed childcare spaces quickly on public or community land.

🏫 school districts

Integrate childcare directly into school sites with safe, purpose-built spaces.

🏠 landowners

Transform underused lots into income-producing, community-serving childcare centers.

🏗️ developers

Deliver turnkey childcare components that de-risk projects and add community value.

Partner With Acorn

🤝 non profits

Expand mission-aligned childcare services with modular facilities and shared operations.

👶daycare operators

Open, operate, or scale centers faster with tech-enabled systems and modular buildings.